Google Docs

Google Docs are a great way to share documents between multiple people and allow for simultaneous editing so everyone has the most up-to-date version.

Google Docs is very similar to other text editors; however, there are some functions that are specific to Google Docs which will be covered here.

Creating a New Document

• Login to Google Drive
• Click New in the top-left corner
  
• Select Google Docs
  • Note: You can create a new document from a template by hovering over the arrow and selecting the "from a template option."

Importing a Document from Word

• Login to Google Drive
• Click New in the top-left corner
  
• Select File Upload and select the document you want to import
• To edit the document in Google Docs, right-click on the document
• Select Open With > Google Docs

Sharing a Document

• Method 1
  • Right-click on the document you wish to share
  • Click Share
  • Enter email addresses or click Get shareable link to send to other
    • You can also change share settings like letting anyone with the link view or edit the document
• Method 2
  • From an open document, click Share in the top-right corner
  • Enter email addresses or click Get shareable link to send to other
    • You can also change share settings like letting anyone with the link view or edit the document

Viewing Changes Made to a Document

• Open a document
• Above the toolbar will be "All changes saved in Drive" or "See New Changes"
• Click whichever is present to enter the revision history

Editing vs. Suggesting

• If you would rather make suggestive edits to be reviewed by a collaborator change to Suggesting mode
• The default setting is Editing where the changes are automatically applied
• To change: locate the Editing setting in the top-right corner under Share
• Click on the down-arrow and select Suggesting

Utilize Outline View

• Set headings to be able to utilize outline view for easy navigation.
• To set headings:
  • In the toolbar, click on Normal Text, then select which header you want
• To navigate:
  • Click on the outline toggle in the top-right of the screen
    
    
  • Click on the header you wish to jump to